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New to Schoolwati? Start here →
Read these five articles in order and you'll have a working mental model in about 30 minutes.
- 1Welcome to SchoolwatiA quick tour of what Schoolwati does and how to find your way around.
- 2Your first day with SchoolwatiA 30-minute checklist that takes you from sign-up to running a real class with real students.
- 3Setting up your campusesAdd a new campus, switch between them, and understand what data belongs to each.
- 4Programs and classesHow to set up your school's academic structure — programs (like CBSE) and classes (like Grade 5 - A).
- 5Adding staff and setting their accessInvite teachers, office staff, and other employees; pick what each person can see and do.
Latest articles
See all →- Customising your school’s public profileStep-by-step guide to the public-page editor: slug, theme, content blocks, gallery, social links, SEO, preview, and publish.
- How Schoolwati protects your dataPlain-language tour of the authentication, multi-tenant isolation, audit, and infrastructure controls that keep school data safe.
- The Branch Admin playbookHow a Branch Admin manages day-to-day operations of one campus — staff coordination, parent escalations, financial visibility, and when to involve the Institution Admin.
- The Institution Admin playbookYour daily, weekly, monthly, and termly cadence as an Institution Admin — what to monitor, what to approve, what to review, and how to stay ahead of issues.
- Words you'll see on SchoolwatiPlain-English meanings of the platform vocabulary — school, campus, class, role, and the rest.
- Common questionsQuick answers to the things people ask most often — with links if you want the longer story.
Browse by topic
- Setup & Configuration
Customising your school’s public profile
Step-by-step guide to the public-page editor: slug, theme, content blocks, gallery, social links, SEO, preview, and publish.
- Account & Security
How Schoolwati protects your data
Plain-language tour of the authentication, multi-tenant isolation, audit, and infrastructure controls that keep school data safe.
- Staff & Roles
The Branch Admin playbook
How a Branch Admin manages day-to-day operations of one campus — staff coordination, parent escalations, financial visibility, and when to involve the Institution Admin.
- Staff & Roles
The Institution Admin playbook
Your daily, weekly, monthly, and termly cadence as an Institution Admin — what to monitor, what to approve, what to review, and how to stay ahead of issues.
- Getting Started
Words you'll see on Schoolwati
Plain-English meanings of the platform vocabulary — school, campus, class, role, and the rest.
- Getting Started
Common questions
Quick answers to the things people ask most often — with links if you want the longer story.
- Business Value
Going paperless
What physical paperwork Schoolwati replaces, what stays paper, and the environmental impact.
- Business Value
How Schoolwati helps you enrol more students
A look at how the platform turns first contact into an enrolled student — the public webpage, the enquiry pipeline, source tracking, and follow-ups.
- Business Value
Your school's public webpage as a marketing channel
How the built-in public webpage replaces a separate school website, captures enquiries, and ranks on Google — at no extra cost.
- Business Value
How Schoolwati saves you money
Line-item breakdown of where the platform reduces costs — paper, staff hours, collection rates, fewer mistakes.
- Business Value
The business case for going digital
A short brief you can take to your trustees — costs, savings, payback period, and the gains that won't show up on a spreadsheet.
- Business Value
Tracking student performance
How Schoolwati turns marks, attendance, and activities into insight — at three levels (parent, teacher, principal).
- Reports & Audit
Report: Top performers
Top-N students by aggregate score — for prize lists and the annual day.
- Setup & Configuration
Setting your academic year
When your school's academic year starts and ends, and what to do at year-end.
- Setup & Configuration
How approvals work
Which actions need approval today, who can approve them, and what's coming next for approval rules.
- Setup & Configuration
Branding: logo, colors, fonts
Upload your school's logo and pick its colors so invoices, ID cards, and your public page look like you.
- Setup & Configuration
Backing up your data
How to download a copy of your school's data — for archival, audits, or migration.
- Setup & Configuration
Document requirements
What documents are required during admission and onboarding.
- Setup & Configuration
Setting up email
How Schoolwati sends email by default, and how to point it at your own SMTP server if you prefer.
- Setup & Configuration
School profile settings
Your school's name, address, currency, and other details that appear on invoices and official documents.
- Setup & Configuration
Setting up Razorpay (online payments)
Connect Razorpay so parents can pay fees online by UPI, card, or netbanking.
- Setup & Configuration
Reference lists (fee categories, exam types, etc.)
The dropdowns Schoolwati uses across the platform and where to edit them.
- Setup & Configuration
Setting up SMS
Connect an SMS provider so Schoolwati can send fee reminders, attendance alerts, and other texts to parents.
- Reports & Audit
Report: Fee collections
How much was collected, when, by which mode — and how it compares to what was billed.
- Reports & Audit
Report: Daily and monthly attendance
See how attendance is going for a date or a whole month, per class.
- Reports & Audit
Report: Defaulters
Every student with an unpaid invoice past due, grouped by how overdue.
- Reports & Audit
Report: Enquiry → Admission funnel
See how enquiries convert to admissions, stage by stage. Find where you're losing prospects.
- Reports & Audit
Report: Expenses
Where the money went — broken down by category, vendor, month.
- Reports & Audit
Report: Low attendance watchlist
Students whose attendance is below the threshold — for early intervention before promotion.
- Reports & Audit
Report: Marks distribution
Histograms showing how a class did on an exam — spot the strong, the weak, and the curve.
- Reports & Audit
Report: Payroll monthly summary
Gross + deductions + net paid per department for any payroll month.
- Reports & Audit
Report: Staff attendance summary
Working days vs leaves vs holidays per staff member — what payroll uses.
- Reports & Audit
Report: Statutory payroll (PF, ESI, PT, TDS)
Breakdowns of the deductions you have to report to the government each month.
- Reports & Audit
Report: Subject performance
A grid showing which subjects + classes are doing well or struggling.
- Reports & Audit
Report: Where admissions come from
See which marketing channels actually bring students — referrals, online, events, ads.
- Account & Security
Resetting your password
Forgot your password? Here's how to get back in. Plus tips for keeping your account secure.
- Student Management
Following up on enquiries and admissions
How the front office tracks unconverted enquiries and pending admissions so nothing slips through the cracks.
- Help & Support
Tracking a ticket as a guest
Filed a ticket without an account? Here's how the magic link in your email works.
- Staff & Roles
The staff detail page
The one-stop screen with every detail about a staff member — profile, salary, attendance, leave history.
- Student Management
The student detail page
The all-in-one screen with every detail about a student — attendance, fees, marks, activities, history.
- Staff & Roles
Staff leave requests
How teachers and other staff apply for leave, and how admins approve.
- Reports & Audit
Reading reports
A quick tour of how every report on Schoolwati works — filters, drill-down, and export.
- Getting Started
Your home page (the dashboard)
What each card on the home page shows you — and what to do when something looks wrong.
- Account & Security
Subscription and billing
How the Schoolwati subscription works — the free trial, picking a plan, and what happens if you don't renew.
- For Parents
Updating your details
How to change your contact info, password, or photo — and how to ask the school to update your child's records.
- Account & Security
Signing up and your first login
Creating your Schoolwati account from scratch — what to fill in, what arrives by email, and where you land.
- Staff & Roles
Leave policies for staff
Set how many leave days your staff get each year and how unused leave carries forward.
- Help & Support
Writing your own help articles
Add school-specific help articles using Schoolwati's built-in editor — for the ones generic docs don't cover.
- Finance & Payroll
Balance sheet and finance dashboard
Two views of your school's finances at a glance — the operational dashboard and the accounting balance sheet.
- Communication
Class groups (coming soon)
A class-level activity feed for sharing photos, homework, and quick updates. On our roadmap.
- Staff & Roles
Departments
Group your staff by department so reports and payroll roll up the way your school actually works.
- Attendance & Academics
Exams and marks
Set up exam types, schedule exams, enter marks, and publish results to parents.
- Student Management
Extra-curricular activities
Record sports, arts, and other achievements against a student's record.
- Communication
Complaints and feedback from parents
The Grievance module — how parents raise complaints or leave feedback, and how the school handles them.
- Attendance & Academics
Hall tickets and report cards
How the platform generates entry passes before exams and result cards afterwards.
- Setup & Configuration
Notifications
How Schoolwati tells you when something needs attention — the bell icon, emails, and SMS alerts.
- Finance & Payroll
Online payments with Razorpay
How parents pay fees online, what gets recorded automatically, and what to do if a payment goes wrong.
- Finance & Payroll
Payment reversals (refunds)
How to reverse a payment — request, approve, refund — with the audit trail intact.
- Student Management
Photo approvals
Approve or reject student and staff photos before they go on ID cards and the parent portal.
- Finance & Payroll
Recording expenses
Track what your school spends — utilities, vendor payments, supplies, with approval where needed.
- Setup & Configuration
Clearing out your test data
Clean up the test enquiries, admissions, and other records you made while learning the platform.
- Staff & Roles
Reviewing staff onboarding documents
The queue where HR reviews documents uploaded by new staff during onboarding.
- Student Management
Reviewing student documents
The queue where the front office reviews documents uploaded during admissions.
- Staff & Roles
Roles and permissions
How role-based access works on Schoolwati — built-in roles, customisation, and what each role can do.
- Communication
Sending announcements
Broadcast a notice to parents, students, or staff — by email, SMS, or in-app.
- Student Management
Student leave requests
How parents submit a leave request for their child and how the school approves it.
- Attendance & Academics
Subjects and grading
How to set up the subjects students study and the grade scales that map marks to letter grades.
- Staff & Roles
Assigning teachers to classes
Map your teachers to the classes and subjects they teach.
- Communication
Teacher feedback from parents
How parents rate their child's teachers and how the principal moderates before teachers see it.
- Staff & Roles
Holiday calendar
List your school's holidays so attendance and payroll calculate the right working days.
- For Parents
For parents: your portal
What you can do as a parent on Schoolwati — see your child's attendance, pay fees, and talk to teachers.
- Finance & Payroll
Running payroll
How monthly salary processing works — from salary structure to payslip, with approval in between.
- Reports & Audit
Reports and the audit log
Where to find the reports + the audit log, and what each is for.
- Attendance & Academics
Taking attendance
How to mark daily attendance for students and staff.
- Student Management
Bulk importing students and staff
Upload a CSV file to add many students or staff at once instead of one at a time.
- Getting Started
Your first day with Schoolwati
A 30-minute checklist that takes you from sign-up to running a real class with real students.
- Setup & Configuration
Your school's public webpage
Every campus gets a free public webpage at schoolwati.com/schools/your-name. Here's how to set it up.
- Setup & Configuration
Programs and classes
How to set up your school's academic structure — programs (like CBSE) and classes (like Grade 5 - A).
- Student Management
The student journey: enquiry to active
How students move through Schoolwati — from the first enquiry, through admission, to being a full student.
- Help & Support
Getting help
Three ways to get help when you're stuck — chatbot, this help centre, and a support ticket.
- Staff & Roles
Adding staff and setting their access
Invite teachers, office staff, and other employees; pick what each person can see and do.
- Finance & Payroll
Fees, invoices, and payments
How school fees work on Schoolwati — set up your fee structure, generate bills, and collect payments.
- Setup & Configuration
Setting up your campuses
Add a new campus, switch between them, and understand what data belongs to each.
- Getting Started
Welcome to Schoolwati
A quick tour of what Schoolwati does and how to find your way around.