Setting your academic year
Your academic year settings tell Schoolwati when your school year starts and ends — this affects fee billing periods, exam schedules, attendance calculations, and year-end transitions.
Setting up a new year
- Open Setup → Academic Year.
- Click + New Year.
- Fill in:
- Label — like 2026-27. - Start date — typically the first working day (often 1 June in India). - End date — the last working day (often 31 May the next year). - Terms — most Indian schools use 2 or 3 terms; set the date range for each.
- Save.
The active year
Only one academic year is active at a time per campus. Everything — fee bills, attendance, exams — runs against the active year.
Year-end checklist
When you're ready to move from one academic year to the next:
- Finish the current year — make sure all marks are entered, fees collected (or marked uncollectable).
- Move students up — today you do this per student (open the student, click Transfer Section, pick the new class). A bulk year-end promotion is on our roadmap.
- Activate the new year — set it as active on the Academic Year page.
- Carry over leave balances — handled automatically per your leave policy rules.
- Copy and adjust fee structures — most fees stay similar; copy and tweak amounts as needed.
- Refresh the holiday calendar with the new year's holidays.
Mid-year fixes
If a student is on the wrong academic year (added them in May for the new year but should've been the old one), open their detail page → Re-assign Academic Year. Admin only, audit-logged.