Adding staff and setting their access
Everyone who logs into Schoolwati is a staff member with one or more roles. The role decides what they can see and do.
Adding someone
Step 1. Open the staff list
From the menu: Staff → Staff List.
Step 2. Click + Add Staff
Step 3. Fill in their details
- Personal — name, photo, date of birth, gender, contact.
- Employment — department, designation, joining date.
- Role(s) — pick from the dropdown (you can give them more than one).
Step 4. Save
They get an invite email with a sign-up link valid for 48 hours. Until they activate their account, they show up with a "Pending" badge on the staff list.
Built-in roles
- Institution Admin — full access across every campus.
- Branch Admin — full access within their assigned campus.
- Teacher — takes attendance, enters marks, sees only their own classes.
- Front Office — handles enquiries, admissions, fee collection.
- Accountant — finance pages and payroll, no academic data.
A single person can hold multiple roles — they get the union of permissions.
Roles control what; campus assignment controls where
The role decides what someone can do. Their campus assignment decides where they can do it.
A Teacher assigned to two campuses sees their classes in both, and switches using the dropdown in the top-right. A Teacher assigned to only one campus sees only that one.
Removing access
When someone leaves the school:
- Suspend — temporarily blocks their login. Reactivate later without losing history.
- Mark as separated — sets a separation date. They can't log in, but all their historical records (attendance marked, marks entered, etc.) stay intact and attributed to them.
- Hard delete — not supported. Every record they touched stays linked to them for the audit trail.