Setting up your campuses
A campus in Schoolwati is one of your school's physical locations. Most schools have just one. Schools with multiple branches set up each as its own campus so they can run separately — separate students, separate fees, separate staff.
Do I actually need more than one campus?
Add a new campus when:
- It has its own address and works independently.
- It has its own staff and students that don't overlap much.
- You want its finances kept separate — separate fees, expenses, payroll.
- You report on the two locations independently.
You don't need a new campus for:
- Different programs at the same address (use programs and classes for that).
- A small wing that shares finance and admin with the main school.
- A short summer-camp programme.
Quick test: if the two locations would file separate annual reports, make them separate campuses.
Adding a campus — step by step
You need to be signed in as Institution Admin to add a new campus. (Branch Admin can edit existing ones but not create new ones.)
Step 1. Open the campus list
From the menu: Administration → Branch Settings. You'll see your existing campuses.
Step 2. Click Add Branch
A form opens on top of the page.
Step 3. Fill in the campus details
Identity:
- Campus name — what users see in the dropdown and on invoices. Use the way locals know it (like "Hyderabad Main Campus").
- Campus code — a short 2 to 4 letter code (like MN, NORTH, EC). Used as a prefix on student IDs. Important: this can't be changed once your first student is admitted.
- Type — Primary, Secondary, Higher-Secondary, College, etc.
Contact:
- Address, phone, email — shown on invoices and the public webpage.
Operations:
- Working days — which days the school is open. Defaults to Monday–Saturday.
- Timezone — defaults from the country.
- Currency — defaults to your school-wide currency. Can be different for international campuses.
Step 4. Save
You'll see the new campus in the dropdown at the top-right immediately.
Switching between campuses
Click the campus name in the top-right corner of any page. Pick a different campus. The page reloads showing data for that campus only.
This is the single most important thing to remember: almost every page on Schoolwati shows data for ONE campus at a time. If a list is empty when you're sure data exists, check that you're on the right campus.
What belongs to a campus vs the whole school
| Lives at the school level (every campus sees it) | Lives in one campus only |
|---|---|
| School profile · roles · audit log · user list | Students · staff assignments · fees · invoices · attendance · classes · expenses · public webpage |
A teacher can be assigned to multiple campuses — they show up on the staff list everywhere, but their attendance and payroll are tracked per campus.
Editing a campus later
Click any campus in the list to edit it. You can change:
- Name, contact details, working days, timezone — any time.
- Campus code, currency — only before your first student/invoice (you'll see a lock icon).
- Status — set to Inactive to hide a campus from the dropdown without losing any data.
Frequent mistakes
- Added a student to the wrong campus. It happens — the dropdown isn't obvious at first. Use Transfer Student on the student's page to move them.
- Typo in the campus code. That code goes on every student ID, so a typo is expensive. Keep codes short and double-check before saving.
- Forgot to assign yourself. Created the campus as Institution Admin, then a Branch Admin can't see it — they need to be explicitly assigned to that campus.
Closing a campus
Campuses are never deleted (their history matters). Instead:
- Mark Inactive — hides it from the dropdown, keeps all data.
- Transfer everyone out first if you're permanently closing — move students and staff to another campus, then mark this one inactive.
What to do next
- Set up your classes: Programs and class sections
- Invite your team: Adding staff and setting roles
- Build your fee structure: Fees, invoices, and payments
- Publish your public webpage: Your school's webpage