Departments

A department groups staff who do related work — Academics, Front Office, Accounts, Library, Transport. Several reports roll up by department, so it's worth setting these up early.

Adding a department

1. From the menu: Staff → Departments.
2. Click + Department.
3. Fill in:

- Name — Academics, Accounts, Library, etc. - Code — short identifier for reports (ACAD, ACCT). - Head of department — optional, pick from your staff list.

1. Save.

Assigning staff to a department

1. Open the staff member's detail page.
2. Go to the Employment tab.
3. Pick a department from the dropdown.
4. Save.

A staff member belongs to one department. For people who work across (an admin who does accounts on Fridays), pick their primary one.

Where departments show up

• Staff list — filter and group by department.
• Payroll — summary by department.
• Reports — most staff-related reports support a department filter.
• Audit log — department is recorded with each entry.

Common departments

A typical school has:

• Academics — teachers, coordinators.
• Front Office — reception, admissions counsellors.
• Accounts — bookkeeping, fee collection, payroll.
• Administration — operations, HR, principal's office.
• Library, Transport, Maintenance, IT — as applicable.

Related articles

• Adding staff and setting their access
• Roles and permissions