Leave policies for staff
A leave policy sets the rules for how much leave your staff get, what kinds, and what happens at year-end.
Common leave types
- Casual Leave (CL) — short personal absences. Usually 8–12 days/year.
- Sick Leave (SL) — illness. Often paid up to a threshold.
- Earned Leave (EL) — accrues monthly. Can usually be carried forward.
- Maternity / Paternity — as required by law.
- Loss of Pay (LOP) — used when other balances are exhausted.
Creating a policy
- From the menu: Staff → Leave Policies.
- Click + Policy.
- Fill in:
- Name — like "Teaching staff" or "Admin staff". - Applies to — pick designations or departments. - For each leave type: - Annual quota — total days per year. - Accrual — front-loaded (all at year start) or monthly. - Carry-forward — none / capped at N / unlimited.
- Save.
Assigning a policy to staff
The policy applies automatically based on designation or department. To override for one person, open their detail page → Leave tab → Override Policy.
Year-end
On your leave year-end (defaults to 31 March):
- Unused leaves are processed per the carry-forward rule.
- Fresh balances are credited for the new year.
Coming soon
- Comp-off tracking — when staff work on a holiday, they earn a comp-off day. Today comp-off has to be handled outside Schoolwati; built-in tracking is on our roadmap.
- Automatic leave encashment at year-end.